2026 Winter Symposium

2026 Winter Symposium
Abstract & Poster Information

Important Dates:

July 9, 2025: Abstract Submissions Open

September 8, 2025: Abstract Submission Deadline

Late October 2025: Abstract Final Decision. Acceptance notification emails have been sent out to all presenting authors.

Mid-November 2025: Poster instructions have been provided to all presenting authors. Please see more information below.

Mid-January 2026: Selected abstracts to be published in the January ASTS Supplement of the American Journal of Transplantation (AJT).

Abstract Information

Registration Information
Please remember to register here for the Winter Symposium as soon as possible. In order to receive the member rate, you will need to join as an ASTS member.

Poster Information
Each poster presenter received an assigned session to present their poster. That information was listed in your acceptance email. You are invited to attend both poster sessions to present your research. However, your poster will only be judged during your assigned session. You must be present at your poster during your assigned session to be considered for a Poster of Distinction Award.

Please note that this year’s poster session will be divided over two evenings:
Poster Session A Thursday, January 22 5:45 PM – 7:15 PM
Poster Session B Friday, January 23 5:45 PM – 7:15 PM

Poster Board Dimensions: The poster board area is 4 feet high by 4 feet wide.

Pushpins will be available in the poster hall. You will mount your poster on the board with the corresponding poster number. If you have more than one poster you are presenting, efforts have been made to group them together in the hall.

Poster Mount Times:
Thursday, January 22 12 – 5 PM
Friday, January 23 8 – 10 AM

Viewing Dates & Times:
Thursday, January 22 5:45 PM – 7:15 PM
Friday, January 23 9 AM – 7 PM
Saturday, January 24 8 AM – 12 PM

Poster of Distinction Recognition: Saturday, January 24, 1:20 - 1:40 PM
All presenters must be present at their poster for their assigned poster session to be eligible. Recognition will occur at the awards presentation.

Poster Dismantle Date & Time: Saturday, January 24 from 1:00 - 3:30 PM
Any poster not taken down by 3:30 pm on Saturday, January 24 will be discarded. ASTS is not responsible for posters left on their boards past 3:30 pm on Saturday.

Printing and Shipping Information
ASTS is partnering with Convention Solutions + Innovation (CS+I) this year to offer printing and/or shipping of posters.

Need to print your poster? Send your abstract for printing to CS+I no later than January 9, 2026.

Is your poster already ready to go? Ship it to CS+I at no later than January 16, 2026.

Your posters will be delivered directly to the venue and will be available at the poster session area for your retrieval.

Click here for more information about printing/shipping

FAQS

What is the submission fee?
There is no fee to submit your abstract. However, in order to receive the discounted registration rate for Winter Symposium, you must be a member of ASTS. Click here to learn more about membership!

How do I submit my abstract?
All submissions will be done electronically through our abstract portal. Click here to submit!

How many abstracts can I submit?
There is no limit on the number of abstracts you can submit.

How are abstracts reviewed and ranked?
All abstracts are blinded for peer review and ranked based on scientific merit. The goal is to perform a scientifically rigorous review process to select abstracts that present strong, balanced, and evidence-based clinical content, without the perception of bias.

The submission of abstracts related to clinical or basic research, surgical technique, or surgical practice that is new, innovative, or visionary is encouraged. Abstracts that address basic but controversial aspects of surgical management are also encouraged. Select abstracts will be accepted for oral, mini-oral, or poster presentations.

I can't make it to the meeting. Can someone else present my poster?
If the submitter can't make it to the meeting, a colleague can present the poster. The poster presenter must be directly involved with the research.

Can I submit a video abstract?
We are not accepting video abstracts.

What's the evaluation criteria?
Abstract evaluations are based on the following:

Originality: Is the idea truly different?
Methods: How were the methods described? How reliable and valid were the methods used? Were new or untried methods validated and calibrated properly?
Analysis: What was done with the date once obtained? Were statistical methods used, if necessary, and were they appropriate?
Results: How valid are the results? Are they feasible? How well are they described?
Conclusions: Were conclusions drawn? Were the conclusions appropriate to the questions asked? Were the conclusions valid?
Writing: Is the style grammatically correct and is the paper presented in a well-organized, clear, and understandable fashion?

When will I be notified?
All individuals who submit abstracts will be notified by end of October if their abstract has been accepted for oral or poster. You will also be notified if you abstract is not selected for presentation. Please note that if your abstract was accepted, and you did not specifically decline it by the deadline, your abstract WILL still be published in the January ASTS supplement of American Journal of Transplantation (AJT).

All abstract presenters must register for and attend the ASTS 26th Annual Winter Symposium. Trainee members of ASTS will receive discounted registration for the Winter Symposium. You must be a member to receive the discounted registration rate.